Warrior Winch — Accountant Onboarding Plan

Phase 1

Learn

July 1 – July 31

Shadow and observe. No independent tasks yet.

Phase 2

Assist

August 1 – August 31

Work alongside Amy on defined sub-tasks under close guidance.

Phase 3

Supervised

September 1 onward

Own all reconciliations. Amy owns the monthly close.

Phase 1 · July Learn the business 7 tasks ▾

👁

Shadow Amy on all financial reviews and management calls

Understand how the books are structured before touching anything

📄

Review historical financial statements and records for both US and Canadian operations

💻

Get full Odoo access and complete platform training

Chart of accounts, multi-currency setup, reporting modules, and inventory

👥

Understand the employee structure — US payroll vs Canadian payroll

Learn the payroll providers, pay schedules, and remittance timelines for each group

🏦

Observe banking setup — US and Canadian accounts, FX handling, and merchant processing

📋

Document all month-end procedures Amy has established

Understand the full close process even though Amy will continue to run it

🤝

Meet external advisors and understand the ongoing compliance calendar

Phase 2 · August Assist Amy — defined sub-tasks with close guidance 6 tasks ▾

📊

Assist with AR and AP data entry and reconciliation in Odoo

Amy checks all entries before they are posted

📦

Pull and organize inventory reconciliation data — Amy interprets and acts on it

💵

Help gather data for the weekly cash flow forecast — Amy builds and distributes

🧾

Assist Amy in preparing payroll and statutory remittance workings for both countries

Amy reviews all calculations and submits

💱

Assist Amy in recording monthly FX adjustments in Odoo

🔍

Observe Amy run the August month-end close end-to-end

Learn every step — the close stays with Amy going forward

Phase 3 · September onward Supervised execution — accountant owns all reconciliations 8 tasks ▾

🔒

Monthly close — retained by Amy. Accountant provides reconciliation inputs on time to support it.

📊

Own AR reconciliation — reconcile all customer accounts in Odoo, submit aging report to Amy weekly

📊

Own AP reconciliation — reconcile all supplier accounts in Odoo, submit aging report to Amy weekly

📦

Own inventory reconciliation — match physical counts to Odoo records, flag all variances to Amy

🏦

Own bank reconciliation — reconcile all US and Canadian accounts monthly, submit to Amy for review

🧾

Own payroll reconciliation — verify payroll postings match remittance workings for both countries

Amy signs off before any submissions are made

💱

Own FX reconciliation — reconcile USD/CAD balances and translation adjustments monthly

💵

Prepare weekly cash flow data and variance analysis — Amy reviews and distributes

👥

Support Bryan on inventory costing and Evie on PO financials — escalate to Amy as needed